Workday Project Information

An Enterprise Resource Planning (ERP) platform is the backbone of campus operations, integrating and supporting essential functions such as:

• Budget and financial planning and tracking
• Hiring and payroll
• Student records, registration, and student accounts

Workday is a cloud-based system that brings together Human Resources (HR), Payroll, Finance, and Student information in one easy-to-use platform. It’s designed to simplify everyday tasks and make things more efficient for everyone. With real-time access to key information, faculty, staff, and students will be able to quickly find what they need.

• Modernization: Replace our outdated and unsustainable Banner ERP system with a scalable, cloud-native system that consolidates applications and positions the College to leverage emerging technologies that meet the evolving needs of the campus community.
• User Experience:  Offer a modern, intuitive interface that improves usability for students, faculty, and staff, making it easier to complete tasks and access information.  
• Security & Compliance:  Enhance data security and ensure compliance with regulatory standards through robust, continuously updated cloud infrastructure.
• Operational Efficiency:  Streamline and automate processes to reduce administrative burden, eliminate redundancy, and allow faculty and staff to focus more time on mission-critical work.
• Data Access and Insights:  Provide real-time access to accurate, consistent data that supports decision making, planning, and reporting across the College.

We prioritize the end-user experience by designing efficient, intuitive, and accessible processes that reduce administrative burden and support academic and operational success.

We will adopt Workday’s delivered best practices wherever feasible, limiting customizations to legal, regulatory, or mission-critical requirements.

We commit to clear, consistent communication throughout the project, encouraging feedback and fostering stakeholder trust.

We recognize that successful implementation requires active engagement, leadership support, and thoughtful change enablement across all levels.

Together, we make decisions that ensure long-term maintainability, scalability, and adaptability of the Workday system.

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Project sponsors are senior leaders who provide the high-level vision, secure the resources for project success, and ensure the project aligns with the organization’s broader strategies and needs.

The project sponsors are Lisa Anderson-Levy, Executive Vice President and Provost, and Jenn Haas, Vice President and Chief Information Officer (CIO). 

This group manages cross-departmental impacts and policy-related decisions.  It resolves complex issues, facilitates institutional alignment, and ensures project milestones are met.  In addition, the Steering Group promotes communication and collaboration between functional areas and provides leadership in the development and execution of the project change management plan.

Membership includes:

• Bethany Miller – Associate Provost & Chief Data Officer (Institutional Research)
• Steve Murray –Associate Director of Athletics/Compliance and Operations
• Beth Severy-Hoven – Professor (Classical Mediterranean and Middle East)
• Amy Damon – Professor and Chair (Economics)
• Bret Jackson – Professor (Mathematics, Statistics, and Computer Science)
• Jess Pearson – Associate Professor (History)
• Dave Berglund – Associate VP for Finance (Business Services)
• Ramón Rentas – Associate Vice President of Infrastructure and Enterprise (ITS)
• Fabíola Grubhofer – Project Manager (ITS)

The Project Managers are responsible for managing the project to completion including requirements gathering, configuration, testing, managing working groups, and removing roadblocks to complete project activities on budget, on time. Project Managers set deadlines and evaluate milestones, provide project status updates to Sponsors and Steering Group members on a regular basis and manage the relationship with the implementation partner.  

Project Managers:  

• Bethany Miller – Associate Provost & Chief Data Officer (Institutional Research)
• Ramón Rentas – Associate VP of Infrastructure and Enterprise (ITS)
• Fabiola Grubhofer – Project Manager/Business Analyst (ITS)

Working groups manage daily project tasks, configure processes, represent the needs and perspectives of the campus community regarding processes and systems and make day-to-day project decisions.  The working groups are made up of subject matter experts.

• Student Recruiting & Admissions:
  • Lead: Paul Raymond
  • Brian Lindeman
  • Paul Terrio
  • Xia Neng Xiong
  • Steve Murray
• Combined Student Core/Academic Foundation/Student Records:
  • Student Records Lead: Brittany Wideman
  • Student Core/Academic Foundation Lead: Bethany Miller
  • Xia Neng Xiong
  • Abby Verdin
  • Eileen Valencia
  • Marga Miller
  • Claire Sislo
  • Ben Hanchett
  • Stacy Peterson
• Combined Academic Advising & Curriculum:
  • Advising Lead: Louisa Bradtmiller
  • Curriculum Lead: Eileen Valencia
  • Brittany Wideman
  • Xia Neng Xiong
  • Abby Verdin
  • Katie Kelly
  • Angela Walker
  • Shanti Freitas
• Financial Aid:
  • Lead: Brian Lindeman
  • Jenae Schmidt
  • Paul Raymond
• Student Financials:
  • Lead: Deb Schmidt
  • Shannon Regan
  • Kasey McMaster
  • Dave Berglund
  • Brian Lindeman

Shared services work across all the functional areas, including HR and Business Services from the first project phase. Theses teams complete daily project tasks and represent the needs and perspectives of the campus community regarding processes and systems and make day-to-day project decisions.

• Data Conversion
  • Lead: Matthew Sherman
  • Tim Friemann
  • Adam Johnson
  • Claire Sislo
  • Osiris Guzman
  • Shannon Regan
• Integrations:
  • Lead: Ramón Rentas
  • Tim Friemann
  • Eric Rehnberg
  • Shammah Bermudez
  • Paul Raymond
  • Kasey McMaster
  • Lloyd Lentz
• Security:
  • Lead: Tim Friemann
  • Eric Rehnberg
  • Bethany Miller
  • Deb Schmidt
  • Dave Berglund
• Reporting & Analytics:
  • Lead: Adam Johnson
  • Claire Sislo
  • Bethany Miller
  • Kasey McMaster
  • Matthew Sherman
  • Katie Reed
• Change Management
  • Lead: Bethany Miller
  • Kelly McGregor
  • Jonathan Cardenas
  • Lisa McCarthy
  • Kara Zetman
  • Dave Berglund
  • Kasey McMaster
  • Katie Kaul