Cash Box Request and Cash Box Return Deposit

For cash needs on campus, when the cash will be returned.

Cash Box Request

To request cash for a College event or need, first complete the Cash Box Request (eform) to open the eform in a new tab, right click the link and select “Open Link in New Tab”.  Keep in mind, this request must be received by the Cashier no less than 10 days PRIOR to the day of pick up, as the Cashier does not keep large amounts of cash on premises.

  • Enter your name, then your Supervisor’s name and email when the form is initiated.
  • Once the form is completed, it will be automatically routed first to your Supervisor, then to the Cashier.
  • Once the Cashier has reviewed the request, the form will be sent as a completed PDF.
    • If you do not receive the completed PDF in a timely manner, open the acknowledgement email from Business Services regarding the form.  Here, you will be able to view the signatures to see who hasn’t signed, and you can contact them to bring their attention to the request.   See Form Notification & Checking Form Status for more information about form notifications.
    • The date to pick up the Cash is included on the lower right of the form.  Please check before picking up the cash.
  • On the cash pick up date, go to the Cashier / Student Accounts Office in 77 Macalester Street with your Macalester ID.  Only a Macalester Employee can pick up the Cash.  
  • The Cashier will have the Macalester Employee picking up the cash sign the Cash Box Request acknowledging the receipt of the cash.  
  • If you would like to cancel a request, access the Cash Box Request from the notification email, click on other actions and then click decline.

Cash Box Return Deposit

Once the event is complete, return the cash to the Cashier, using the appropriate Cash Box Return (eform) below:

  • Note: the Cash Box Return Deposit amount must equal the amount requested in the Cash Box Request.  Additional cash collected must be deposited using the Department Deposit .
  • For amounts under $1,000 – Cash Box RETURN Deposit under $1,000 (eform)  to open the eform in a new tab, right click the link and select “Open Link in New Tab”. 
  • For amounts over $1,000 – Cash Box RETURN Deposit over $1,000 (eform) to open the eform in a new tab, right click the link and select “Open Link in New Tab”. 
    • Please have TWO individuals count the cash to be returned.   Initiate the form and enter your name (Cash Counter #1) and the name and email of Cash Counter #2.
  • Complete the form.  If over $1,000, have Cash Counter #2 verify the cash amount and sign the electronic Cash Return Deposit.
  • When the Cash Return Deposit has been completed, the form will be routed to the Cashier where they will wait for the cash to be delivered to the Student Accounts Office at 77 Macalester Street.  The cash will be verified, the final signature obtained and the deposit processed.
  • Once the Cashier has reviewed the Cash Box Return Deposit, the form will be sent to the Cash Counter(s) as a completed PDF.
  • If you would like to cancel a request, access the Cash Box Return from the notification email, click on other actions and then click decline.

Contact the Cashier at if you have questions.