Who Should I Contact?

Purchasing and Accounts Payable Manager

For… Primary Contact Back-up

Accounting
FOAPAL set-up Director of Accounting Associate VP for Finance
Grants Grants Accountant Director of Accounting
Endowment fund balances and spend accounts Director of Accounting Senior Accountant
Buildings and equipment Senior Accountant Director of Accounting
Construction projects Director of Accounting Associate VP for Finance
Fund balances Senior Accountant Director of Accounting
Specific transactions in Banner Accountant Senior Accountant
Credit card transactions in Banner Senior Accountant Director of Accounting
Journal Entry (JE) prep and/or status Accountant Senior Accountant
Fiscal year-end accounting questions Director of Accounting Associate VP for Finance
Argos inquiries Director of Accounting Associate VP for Finance

Payroll
Payroll related questions Payroll Specialist Payroll Manager

Purchasing Card (Pcard)
Lost or stolen Pcards Call Wells Fargo
1-800-932-0036
Changes to Pcard limits Pcard Administrator Purchasing and Accounts Payable Manager
New Pcard requests Pcard Administrator Purchasing and Accounts Payable Manager
Pcard training Pcard Administrator Purchasing and Accounts Payable Manager
Pcard reporting envelopes Pcard Administrator Purchasing and Accounts Payable Manager
Monthly statement review and/or approval Pcard Administrator Purchasing and Accounts Payable Manager
Notification of Pcard use while travelling Pcard Administrator Purchasing and Accounts Payable Manager

Purchasing and Payment
Timing of payment requests and check runs Payables Specialist Purchasing and Accounts Payable Manager
Fiscal year-end expense questions Director of Accounting Purchasing and Accounts Payable Manager
Consortium contracts and discounts Purchasing and Accounts Payable Manager Associate VP for Finance
Help with RFP’s and RFI’s Purchasing and Accounts Payable Manager Associate VP for Finance
Contract review requests Purchasing and Accounts Payable Manager Associate VP for Finance
Sustainable purchasing practices Purchasing and Accounts Payable Manager Associate VP for Finance
International travel reimbursement requests Purchasing and Accounts Payable Manager Associate VP for Finance
Purchase Order (PO) entry and approval Payables Specialist Purchasing and Accounts Payable Manager

Budget
Budget vs Actual status and remaining balance Associate VP for Finance Associate VP for Finance
Budget transfer requests Associate VP for Finance Director of Accounting
TEM expenditures and balances Associate VP for Finance Director of Accounting

Risk Management / Insurance
Reports of accidents, thefts and other claims Associate VP for Finance VP of Admin & Finance
Requests for certificates of insurance Associate VP for Finance Director of Accounting

Financial System Access / User Privileges
Finance user access Business Services Systems Manager Associate VP for Finance
Argos user access Senior Accountant Associate VP for Finance

Training
Financial Systems Training (Argos) Business Services Systems Manager Associate VP for Finance
Purchasing training Purchasing and Accounts Payable Manager Associate VP for Finance
Pcard Training Pcard Administrator Purchasing and Accounts Payable Manager

Taking Payments
Marketplace – online payments Business Services Systems Manager Associate VP for Finance
In-Person Payments Business Services Systems Manager Associate VP for Finance