| For… |
Primary Contact |
Back-up |
Accounting
|
| FOAPAL set-up |
Director of Accounting |
Associate VP for Finance |
| Grants |
Grants Accountant |
Director of Accounting |
| Endowment fund balances and spend accounts |
Director of Accounting |
Senior Accountant |
| Buildings and equipment |
Senior Accountant |
Director of Accounting |
| Construction projects |
Director of Accounting |
Associate VP for Finance |
| Fund balances |
Senior Accountant |
Director of Accounting |
| Specific transactions in Banner |
Accountant |
Senior Accountant |
| Credit card transactions in Banner |
Senior Accountant |
Director of Accounting |
| Journal Entry (JE) prep and/or status |
Accountant |
Senior Accountant |
| Fiscal year-end accounting questions |
Director of Accounting |
Associate VP for Finance |
| Argos inquiries |
Director of Accounting |
Associate VP for Finance |
Payroll
|
| Payroll related questions |
Payroll Specialist |
Payroll Manager |
Purchasing Card (Pcard)
|
| Lost or stolen Pcards |
Call Wells Fargo
1-800-932-0036 |
[email protected] |
| Changes to Pcard limits |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
| New Pcard requests |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
| Pcard training |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
| Pcard reporting envelopes |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
| Monthly statement review and/or approval |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
| Notification of Pcard use while travelling |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
Purchasing and Payment
|
| Timing of payment requests and check runs |
Payables Specialist |
Purchasing and Accounts Payable Manager |
| Fiscal year-end expense questions |
Director of Accounting |
Purchasing and Accounts Payable Manager |
| Consortium contracts and discounts |
Purchasing and Accounts Payable Manager |
Associate VP for Finance |
| Help with RFP’s and RFI’s |
Purchasing and Accounts Payable Manager |
Associate VP for Finance |
| Contract review requests |
Purchasing and Accounts Payable Manager |
Associate VP for Finance |
| Sustainable purchasing practices |
Purchasing and Accounts Payable Manager |
Associate VP for Finance |
| International travel reimbursement requests |
Purchasing and Accounts Payable Manager |
Associate VP for Finance |
| Purchase Order (PO) entry and approval |
Payables Specialist |
Purchasing and Accounts Payable Manager |
Budget
|
| Budget vs Actual status and remaining balance |
Associate VP for Finance |
Associate VP for Finance |
| Budget transfer requests |
Associate VP for Finance |
Director of Accounting |
| TEM expenditures and balances |
Associate VP for Finance |
Director of Accounting |
Risk Management / Insurance
|
| Reports of accidents, thefts and other claims |
Associate VP for Finance |
VP of Admin & Finance |
| Requests for certificates of insurance |
Associate VP for Finance |
Director of Accounting |
Financial System Access / User Privileges
|
| Finance user access |
Business Services Systems Manager |
Associate VP for Finance |
| Argos user access |
Senior Accountant |
Associate VP for Finance |
Training
|
| Financial Systems Training (Argos) |
Business Services Systems Manager |
Associate VP for Finance |
| Purchasing training |
Purchasing and Accounts Payable Manager |
Associate VP for Finance |
| Pcard Training |
Pcard Administrator |
Purchasing and Accounts Payable Manager |
| Staff Training & Development Financial Assistance |
Accounting (processing for Staff Training) |
|
Taking Payments
|
| Marketplace – online payments |
Business Services Systems Manager |
Associate VP for Finance |
| In-Person Payments |
Business Services Systems Manager |
Associate VP for Finance |
