Policies, Guidelines and Resources

 

Policy, Guideline or Resource Primary Contact

Accounting
Accounting Guide (gDoc)

including Document Codes, Fiscal Periods, and FOAPAL and Account code syntax.

 Director of Accounting
Activity Codes Director of Accounting
Finance Expense Account Code Descriptions (gDoc) Accountant
Finance Revenue Account Code Descriptions (gDoc) Accountant
Commonly Used Account Codes (gDoc) Accountant
Equipment Sale/Donation/Disposal Senior Accountant
Looking for Forms? Accounting Forms

Contracts, Purchasing and Discounts
How to Order Office Supplies Purchasing and Accounts Payable Manager
Standard Engagement Contracts Planning Checklist Purchasing and Accounts Payable Manager
When to use a Purchase Order Purchasing and Accounts Payable Manager
Purchase Order Terms and Conditions Purchasing and Accounts Payable Manager
Car Rental Discounts (PDF) Purchasing and Accounts Payable Manager
E&I Consortium Contracts

Without logging in, any site visitor can use the navigation pane in the lower left corner to select a vendor and view an overview of the contract. Within the overview window, click on “Discount/How to Order” to see more details, contact info, and needed discount codes.

 Purchasing and Accounts Payable Manager
Staples Advantage Quick Guide (PDF) Purchasing and Accounts Payable Manager
Looking for Forms? Contract, Purchasing and Discount Forms

Macalester Finance Access and Approvals
Macalester Finance Approvals Explained Business Services Systems Manager
Approver Responsibilities Purchasing and Accounts Payable Manager
Finance Approval Look-Up Tool Purchasing and Accounts Payable Manager
Looking for Forms? Finance Access and Approvals Forms

Payments
Guidelines for Student Payments Purchasing and Accounts Payable Manager

Pcard
Pcard Forms, Policies, Guidelines and Resources Pcard Administrator

Tax and Taxation
Macalester College Minnesota Tax-Exempt Certificate (ST-3) (PDF) Purchasing and Accounts Payable Manager
Macalester College W-9 (completed and signed) (PDF) Purchasing and Accounts Payable Manager
Taxable Prize or Award/Gifts Policy to Macalester Students, Faculty, or Staff (gDoc)

Including information about giving Gift Cards

 Payroll Manager
Looking for Forms? Tax and Taxation Forms

Travel
Airfare Mileage Calculator Purchasing and Accounts Payable Manager
Business Purpose Description (gDoc) Purchasing and Accounts Payable Manager
Currency Codes by Country Purchasing and Accounts Payable Manager
Currency Conversion Calculator Purchasing and Accounts Payable Manager
Faculty Travel and Research Funds (FTR)
Reimbursable Travel Expenses Purchasing and Accounts Payable Manager
Travel Advance Request and Reporting Guidelines Purchasing and Accounts Payable Manager
Travel Expense Documentation Purchasing and Accounts Payable Manager
Grant Travel Policies, Guidelines and Resources Grants Accountant
Looking for Forms? Travel Forms

Vendor Payments
Wire Transfer Guidelines Purchasing and Accounts Payable Manager
Looking for Forms? Vendor Payment Forms