Employee Handbook

Table of Contents

• About the Employee Handbook

  • 1.1 About the Employee Handbook
  • 1.2 Purpose of the Employee Handbook
  • 1.3 Staff Advisory Council

• COVID-19 Policies for Employees

  • Statement of Expectations During the COVID-19 Pandemic
  • Face Coverings

• Employment Policies and Practices

  • 3.1 Staff Equal Employment Opportunity & Affirmative Action Policy
  • 3.2 Background Check
  • 3.3 Selection and Placement
    • 3.3.1 Internal Movement
    • 3.3.3 Employment of Family Members or Others in Close Relationships – Staff
  • 3.4 Reemployment
  • 3.5 Classification of Work
    • 3.5.1 Exempt
    • 3.5.2 Non-Exempt
  • 3.6 Employment Letters/Salary Notices
  • 3.7 Temporary Staff Employment
    • 3.7.1 Volunteers
    • 3.7.2 Independent Contractors
  • 3.10 Hours of Work and Outside Consulting
  • 3.11 Flexible Work Arrangements
    • 3.11.1 Flexible Hours and Compressed Work Weeks
    • 3.11.2 Summer Hours
    • 3.11.3 Job Sharing
    • 3.11.4 Staff Employee Remote Working Policy
  • 3.12 Time Reporting/Pay Procedures/Overtime
    • 3.12.1 Non-Exempt Staff
    • 3.12.2 Exempt Staff
    • 3.12.3 Time Reporting and Severe Weather Closures
    • 3.12.4 Non-Exempt Staff Travel Policy
  • 3.13 Campus Tours
  • 3.14 Employment Services Department Services
  • 3.15 Review of Personnel Record by Employee
  • 3.16 Employment Responsibilities
    • 3.16.1 Responsibilities of All Employees
    • 3.16.2 Human Subjects Committee
    • 3.16.4 Staff Who Teach With Academic Appointments
  • 3.17 Termination of Employment
  • 3.18 Protests and/or Occupation of Offices

• Staff Training and Development

  • 5.1 Training and Development Opportunities
    • 5.1.1 Assessing Training and Development Needs
    • 5.1.2 Training and Development Enrollment Procedures
    • 5.1.3 Staff Professional Leave
  • 5.2 Performance Evaluation

• Employee Benefits

  • 11.0 Benefits General Information
  • 11.1 Flexible Compensation
    • 11.1.1 Health Insurance
    • 11.1.2 Reimbursement Accounts (Medical and Dependent Care)
  • 11.2 Life Insurance and Supplemental Death Benefit
  • 11.3 Long Term Disability Insurance
  • 11.4 Business Travel Accident Insurance
  • 11.5 Liability Insurance Policies
  • 11.6 Health and Life Insurance Continuation Coverage
  • 11.7 Dental
  • 11.8 Employee Assistance Program
  • 11.9 Holidays
  • 11.10 Leaves from Work
    • 11.10.1 Leaves With Pay
    • 11.10.2 Leaves Without Pay
  • 11.11 Retirement Plan
  • 11.13 Dependent Tuition Assistance Program (DTAP)
  • 11.14 Social Security
  • 11.15 Unemployment Compensation
  • 11.16 Worker’s Compensation
  • 11.17 Staff Service Awards
  • 11.18 Retiree Benefits

• Additional College Policy Statements

  • 12.1 Community Standards
    • 12.1.1 Nondiscrimination Policy
    • 12.1.4 Sexual Misconduct Policy
    • 12.1.6 Animals on Campus
    • 12.1.7 Telephone Use
    • 12.1.8 Firecrackers, Sparklers and other Pyrotechnic Devices
    • 12.1.9 Policy Regarding Weapons on Campus/Violence
    • 12.1.10 Wage Disclosure Policy
  • 12.2 Accommodations for Disabilities
  • 12.3 Information Technology Responsible Use Policy
  • 12.4 Copying Code of Ethics
  • 12.5 Flag Policy
  • 12.6 Institutional Review Board
  • 12.7 Consensual Relationships Policy
  • 12.8 Statement on Scientific Misconduct
  • 12.10 Academic Integrity Policy
  • 12.11 Affirmative Action Policy Statement for Faculty Hiring
  • 12.13 Ownership of Copyright in Works
  • 12.14 Religious Holiday Policy (Students)
  • 12.15 Bottled Water Policy
  • 12.16 Whistleblower Policy

• Health and Safety

  • 13.0 Health and Safety
  • 13.1 Chemical Hygiene Plan
  • 13.2 Work-related Injuries/Incidents
  • 13.3 Emergency Procedures
    • 13.3.1 Accident or Injury
    • 13.3.2 Fire
    • 13.3.3 Severe Weather
    • 13.3.4 Bomb Threat
  • 13.4 Protection of Personal and College Property
    • 13.4.1 Personal Property
    • 13.4.2 College Property
    • 13.4.3 Return of College Property
  • 13.5 Facilities Services/Security Office Services
    • 13.5.1 Seat Belt Policy
    • 13.5.2 College Van Policy
    • 13.5.3 Vehicle Registration
    • 13.5.4 Identification Cards
    • 13.5.5 Key Issuance
    • 13.5.6 Crime Prevention and Crime Reporting
    • 13.5.7 24 Hour SAFEwalk
    • 13.5.8 Safety and Security Alerts and Warnings
    • 13.5.9 Personal Electric Conveyances (Hoverboards, E-bikes, etc.)
      
  • 13.6 Tobacco Free Policy
  • 13.7 Hazard Information
    • 13.7.1 Employee Right to Know
    • 13.7.2 Bloodborne Pathogens
    • 13.7.3 Infectious Waste
    • 13.7.4 Hazardous Waste
  • 13.8 Alcohol and Drug Policy

• HIPAA Policies and Procedures

  • 14.1 Notice of Privacy Practices
    • 14.1.1 Who Will Follow This Notice
    • 14.1.2 Our Pledge Regarding Medical Information
    • 14.1.3 How We May Use and Disclose Medical Information Your PHI
    • 14.1.4 Special Situations
    • 14.1.5 Your Rights Regarding Medical Information About You
    • 14.1.6 Changes to This Notice
    • 14.1.7 Complaints
    • 14.1.8 Other Uses of Medical Information
  • 14.2 HIPAA Privacy Policies and Procedures Overview
    • 14.2.1 Policy Statement
    • 14.2.2 Policy Interpretation and Implementation
  • 14.3 HIPAA Privacy Policy – Hands Off
    • 14.3.1 Policy Statement
    • 14.3.2 Policy Interpretation and Implementation
  • 14.4 HIPAA Privacy Officer
    • 14.4.1 Policy Statement
    • 14.4.2 Policy Interpretation and Implementation
  • 14.5 Notice of Privacy Practices
    • 14.5.1 Policy Statement
    • 14.5.2 Policy Interpretation and Implementation
  • 14.6 Use or Disclosure of Protected Health Information (PHI)
    • 14.6.1 Policy Statement
    • 14.6.2 Policy Interpretation and Implementation
  • 14.7 Minimum Necessary Standard
    • 14.7.1 Policy Statement
    • 14.7.2 Policy Interpretation and Implementation
  • 14.8 Individuals’ Rights to Access and Copy PHI
    • 14.8.1 Policy Statement
    • 14.8.2 Policy Interpretation and Implementation
  • 14.9 Individuals’ Rights to Amend PHI
    • 14.9.1 Policy Statement
    • 14.9.2 Policy Interpretation and Implementation
  • 14.10 Accounting of Disclosures of PHI
    • 14.10.1 Policy Statement
    • 14.10.2 Policy Interpretation and Implementation
  • 14.11 Restrictions on Use or Disclosure of PHI Requested by Individual
    • 14.11.1 Policy Statement
    • 14.11.2 Policy Interpretation and Implementation
  • 14.12 Restrictions on Confidential Communications Requested by Individual
    • 14.12.1 Policy Statement
    • 14.12.2 Policy Interpretation and Implementation
  • 14.13 Privacy Complaint Procedure
    • 14.13.1 Policy Statement
    • 14.13.2 Policy Interpretation and Implementation
  • 14.14 Authorization for Use or Disclosure of PHI
    • 14.14.1 Policy Statement
    • 14.14.2 Policy Interpretation and Implementation
  • 14.15 Revocation of an Authorization
    • 14.15.1 Policy Statement
    • 14.15.2 Policy Interpretation and Implementation
  • 14.18 Business Associates & Business Associate Agreements
    • 14.18.1 Policy Statement
    • 14.18.2 Policy Interpretation and Implementation
  • 14.20 Retention of PHI Documentation
    • 14.20.1 Policy Statement
    • 14.20.2 Policy Interpretation and Implementation
  • 14.22 HIPAA Privacy Training Program
    • 14.22.1 Policy Statement
    • 14.22.2 Policy Interpretation and Implementation
  • 14.26 Personal Representative
    • 14.26.1 Policy Statement
    • 14.26.2 Policy Interpretation and Implementation
  • 14.27 Coordination with Other Laws
    • 14.27.1 Policy Statement
    • 14.27.2 Policy Interpretation and Implementation
  • 14.28 Disclosures to Plan Sponsor
    • 14.28.1 Policy Statement
    • 14.28.2 Policy Interpretation and Implementation
  • 14.29 Duty to Mitigate
    • 14.29.1 Policy Statement
    • 14.29.2 Policy Interpretation and Implementation
  • 14.30 Discipline Policy
    • 14.30.1 Policy Statement
    • 14.30.2 Policy Interpretation and Implementation
  • 14.31 Computer Terminals and Workstations
    • 14.31.1 Policy Statement
    • 14.31.2 Policy Interpretation and Implementation
  • 14.32 Electronic Mail System (E-Mail) Security
    • 14.32.1 Policy Statement
    • 14.32.2 Policy Interpretation and Implementation
  • 14.33 Facsimile Machine Security
    • 14.33.1 Policy Statement
    • 14.33.2 Policy Interpretation and Implementation