Publicity
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Facilities ServicesStriving to provide a campus environment where living, teaching, learning, and working can happen in spaces that are safe, reliable, efficient, and comfortable.
Publicizing Your Event
There are a number of Publicity Spaces that can be reserved through the EMS Web App. In an effort to maximize the available publicity space, the following policies apply for all reservable spaces:
- Organizations can reserve one of each type of publicity space, but never two of a given type – E.g., 1 Banner & 1 Sandwich Board.
- Each type of Publicity item has specific time restrictions regarding the length of its reservation. Groups cannot reserve publicity space for consecutive weeks.
- All publicity must be appropriate and suitable for an all-ages audience. Publicity may be removed by staff due to offensive or inappropriate content.
- After 48 hours of not using your reserved publicity space, we will release your reservation for another group to utilize it.
- For some publicity reservations it is helpful to have your PDF confirmation when turning in the publicity item.
Publicity Spaces & Policies
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Located in Café Mac, banners on the railings are a great way to publicize to students. A reservation with at least two days advance notice is required.
Note: Banners cannot be held at the Information/Reservations Desk and banners need to be dry.Café Mac Banner Guidelines:
- Size: Up to 60” width x 72” height
- # of Slots Available: (6) banner spaces available. Therefore only (1) banner space will be reserved per event
- Quantity: (1) banner per slot
- Duration: Banner spaces can be reserved for up to (7) consecutive days (including weekends) per event or series of events (e.g., ABC Week, LMN Month, XYZ Weekly Gathering) through Reservations
- Due: Please turn in your Banner on the first day of your reservation to the Information Desk on the first floor of the Campus Center located at the entrance of Café Mac. Please provide a copy of your PDF confirmation. The Building Manager will hang your banner.
- Additional Notes: Please do not use materials on your banner that will fall off, droop, cause additional cleaning for custodial staff, and/or is a hazard to people walking below. Such items include: confetti, recycled cardboard, glitter, sequins, feathers, beads, balloons, and flowers/plants. Banner promotions must be hung without using adhesives or anything that will mark or destroy the painted walls or metal railing. Suggested hanging materials include: ribbon, string or fishing line. Large binder clips can be used on the cable.
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The Circle Railing is located in the main level lobby of the Campus Center. The Circle Railing can be reserved for up to 7 days per event or series of events (e.g., ABC Week, LMN Month, XYZ weekly gathering).
Please read the following to assist you in planning your Circle Railing Advertising:
- Circle Railing promotions may only hang 12 inches below the painted area of the Circle Railing.
- Circle Railing promotions must be hung without using adhesives or anything that will mark or destroy the painted walls or metal railing. Suggested hanging materials include: ribbon, string or fishing line. Large binder clips can be used on the cable.
- Please do not use materials on your banner that will fall off, droop, cause additional cleaning for custodial staff, and/or is a hazard to people walking below. Such items include: confetti, recycled cardboard, glitter, sequins, feathers, beads, balloons, and flowers/plants.
- Please bring your Circle Railing Banner (with a copy of your Confirmation) to the Information Desk on the first day of your reservation. The Information Desk is located at the entrance of Café Mac on the first floor of the Campus Center. The Building Manager will hang your banner.
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Sandwich boards are a great way to publicize an event as they are placed outside the Campus Center on Bateman Plaza. This ensures a large portion of the Mac community will see your poster. A sandwich board requires a reservation to be made at least 2-3 days in advance.
Sandwich Board Guidelines:
- Size: Up to 22” x 28,” we recommend publicity be laminated
- # of Slots Available: (4) Boards available. Therefore only (1) board will be reserved per event.
- Duration: Sandwich Boards can be reserved for a maximum of (3) consecutive days (including weekends) per event or per series of events (e.g., ABC Week, LMN Month, XYZ Weekly Gathering) through Reservations.
- Due: Once your reservation is made, submit your poster file to be printed to Document Services at least 2-3 days in advance. Include a copy of your reservation confirmation or your reservation number. Everything else will be taken care of for you.
- Put Out: Document Services will print your poster and then they will place it on the sandwich board, which will be put outside the Campus Center by staff every morning by 8 am and brought in before close.
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College Events Calendar (Online)
- To submit an event, events.macalester.edu/submit/
- Your event will automatically also show up in the Mac Daily via the College Events Calendar link.
Mac Daily
The Mac Weekly