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Additional Allocations

Student Organization Funding Process

Annual Budget Allocation

  • Registered Student Organizations are funded by the student activity fee, which each student pays into each semester. The MCSG Financial Affairs Committee (FAC) and Legislative Body (LB) act as responsible stewards of these funds and allocates these funds.
  • Active student organizations who are in compliance with MCSG Financial Code and college policies each automatically receive $100 of “Flexi Funds” each semester.
  • Student orgs may also request annual budget allocation to fund their operations for the next year.
    • This process happens each spring  and is referred to as “Budget Bonanza” season.
    • Each org is assigned two FAC liaisons to help them approach this process and complete their budget request submission to maximize the chances the FAC will approve their request.
    • When orgs request annual budgets in the spring they will be approved for a total sum for each funding category:
      • Event/operating funds (for items lasting less than 3 years)
      • Capital funds (for items lasting 3 or more years)
    • The FAC uses a block budgeting model. If an organization wants to use money allocated to them for one category for an expense in another, the FAC does not need to be notified. However, if an organization wishes to use money from their event/operating fund for capital expenses, or vice versa, they need to obtain the approval of the FAC by contacting their assigned FAC Liaison or the FAC Chair ([email protected]). When an organization uses money originally allocated for one category to pay for an expense in another, it must be for a reasonable org expense and adhere to Financial Code guidelines.
  • Student Organizations may also request additional allocations throughout the year. More information on this process is below. Funds supporting travel must be made during the academic year and not as part of your annual allocation request.

Additional Allocations

  • Orgs are welcome to request an additional allocation from MCSG during the fall and spring semester, beginning once the FAC Chairperson has been onboarded in their role, typically within the first two weeks of classes.
  • Additional allocations can be requested to supplement your original budget or help you access funds if you didn’t request a budget. Allocations must be categorized by spending category
    • Event/operating funds (for items lasting less than 3 years
    • Capital funds (for items lasting 3 or more years)
    • Travel (students traveling expenses and/or lodging)
  • To request an additional allocation org leaders who have finance access will need to complete the Presence Allocation Form in their finance portal, explaining the details of the purchase, why it aligns with the org’s mission, and how it will benefit the campus community.
  • If you are specifically looking to fund a lecture, consider partnering with Program Board (PB) which has funding to support these types of events ([email protected])