Skip to Main Content Skip to Footer Toggle Navigation Menu

Student Organization Travel

Student Organizations are able to request funds to travel (i.e. attend a conference, plan a service trip, etc.) through the MCSG Travel Fund. To request funds, student organizations must complete an allocation.

  • Items to be included in requests from the Travel Fund include all costs related to transportation and hotel/lodging expenses.
  • Funding requests for travel must be related to their chartered organizational purpose.
  • Note: Food, registration costs, and tickets for events while traveling are requested through the operating fund.
  • Travel funds must be requested through the additional allocation process for the current academic year.
  • Funds may not be requested to pay for an event or purchase that has already taken place. 
  • Student groups can submit funding requests for travel related to their chartered organizational purpose.
  • Travel Fund allocations may be requested for travel during the current academic year at any time during that academic year. These allocations are approved on a first come, first served basis and it is possible that there will not be enough money in the Travel Fund to fund allocations requested later in the academic year.
  • The Travel Fund is administered by the FAC in accordance with MCSG Bylaws and the Financial Code.

College related student travel must be pre-approved to assure that the travel plans are safe, well planned, and meet the College’s risk management guidelines.

  • Student travel is considered College travel if ANY of the following apply:
    • College or student government funds are used to support travel.
    • Travel for Athletics or Club sports teams.
    • Travel is to participate in an event on behalf of or using the name of the College.
    • College vehicles are used.
    • For liability reasons, for ground travel College vans secured through the campus motor pool must be used and not personal vehicles.
  • Travel must be tracked via the Travel Registration Form if any of the following apply: 
    • Travel is 50 miles or more from campus.
    • Travel is overnight.