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Proxy

Proxy Set-up and Management is designed for Supervisors to help navigate on how to assign another member of their team as a designated back-up to manage their departments Timekeeping Approval process.

Proxy Set up and Management

Need Proxy Assistance? Review the how to questions below providing step-by-step instructions

  • Set up Proxy

    1. Log onto 1600grand
    2. Click on Employee Dashboard
    3. Locate My Activities menu (on the right)
    4. Click on Approve Time or Approve Leave Report
    5. Click on Proxy Super User
    6. Under Existing Proxies section Add or Remove Proxy
    7. To Add a Proxy
      • Click Add a new Proxy (search box will auto-populate)
      • Under the search function Enter Name or from the drop-down menu select Name to add as proxy, successfully added as a proxy when name is visible
    8. To Remove a Proxy
      • Check the box next to the Proxy’s name
      • Click Delete Proxies, system will prompt a message to confirm Are you sure you want to remove the proxy?, click Yes to remove the proxy, successfully removed when no longer visible
    9. Once finished managing proxies, click on the Navigate to Time and Leave Approvals Application to go back to the Approvals -Timesheet or choose Employee Dashboard to exit the application

    Additional Information

    • Who should I select to be my Proxy?
      • Team member within your department
        • That currently approves time for student employees
        • That provides work direction to student employees
      • Team member in a related department that currently approves time for student employees
      • Supervisor
    • Setting a proxy can give your assigned Proxy access to All employee that report to you including employee who use:
      • Timesheets – Non-Exempt Employees
      • Leave Reports – Exempt Employees
      • Time Clock Plus – Union and Student Employees
  • Approve 1600grand Timesheets as a Proxy

    1. Log into 1600grand
    2. Click on Employee Dashboard
    3. Locate My Activities menu (on the right)
    4. Click on Approved Time
    5. Click on Proxy Super User (upper right)
    6. On the Approvals -Leave Report page under Act as Proxy for section, from the drop-down menu select the Name of the supervisor your acting as a Proxy, successfully added as a proxy when visible
      • If there are no names under the drop-down menu your not set up as a Proxy
    7. Click on Navigate to Time and Leave Approvals Application to go back to the Approvals-Timesheet
      • Only the Proxy’s employees will display
    8. To Approve timesheet
      • Click on Name of employee, select Approve, successfully approved when timesheet transitions to Approved section

    For more detailed information regarding the Approval Process refer to the section “Review/Approval Process” within the Bi-weekly Timesheet (1600grand) page on the Payroll website
  • Approve Timeclock Plus Timesheets as a Proxy

    1. Log onto Timeclock Plus
    2. Click on Hours, then click on Group Hours
    3. Select Last Period (defaults to open weeks), click Update
      • If you approve time after the pay period ends make sure the date range reflects the last period
    4. Filter employees
      • Click on Job Code Filter, then click Enable Selection
      • Under the search function enter Supervisor’s name
        • Results will only display your employees or your Proxy’s employees based on your filter selection
        • To select All jobs based on filter selection check the top box next to Job Code header (this will select all employees), then select Filter
    5. Approve All employees timesheets
      • Make sure to address all Exceptions
        • Review all exceptions that indicate a red/orange circle prior to approving
      • Click on Resolve Period
      • Click all Approve radio buttons, then click Apply, successfully approved when column M indicates a checkmark

    For more detailed information regarding the Approval Process refer to the section “Review/Approval Process” within the Bi-weekly Timesheet (TCP) page on the Payroll website
  • Approve Leave Reports as a Proxy

    1. Log into 1600grand
    2. Click on Employee Dashboard
    3. Locate My Activities menu (on the right)
    4. Click on Approved Leave Report
    5. Click on Proxy Super User (upper right)
    6. On the Approvals -Leave Report page under Act as Proxy for section, from the drop-down menu select the Name of the supervisor your acting as a Proxy, successfully added as a proxy when visible
      • If there are no names under the drop-down menu your not set up as a Proxy
    7. Click on Navigate to Time and Leave Approvals Application to go back to the Approvals-Timesheet
      • Only the Proxy’s employees will display
    8. To Approve Leave
      1. For each employee with a Pending leave report, click on the Three-dot Action menu next to their name
      2. Select Preview
      3. If the leave reported looks correct, select Approve. If it needs to be edited, select Return for Correction

    Leave Reports are managed by Payroll. Any questions about submitting or approving a leave report should be directed to payroll @ 

    Routing the Leave reports are managed by Human Resources. Any questions regarding the routing of whom receives the leave report should be directed to