FAQ’s – Students

FAQ’s

• When do I get paid?

  Students employees are paid on a bi-weekly basis refer to the Payroll Calendar for additional information located under the Calendar’s section of the main Payroll page.

• How do I sign up for Direct Deposit?

  1. Log into 1600grand
  2. Click on Employee Dashboard
  3. Click on the Pay Information pulldown
  4. Click on Direct Deposit Information 

• How do I make changes to my Direct Deposit?

  1. Log into 1600grand
  2. Click on Employee Dashboard
  3. Click on the Pay Information pulldown
  4. Click on Direct Deposit Information
  5. To Add New
     • Click on Add New, then select Create New, enter your bank information
     • Select Amount  
     • Check Authorization statement
     • Click on Save New Deposit
  6. To Delete
     • Checkmark the box next to the Bank Name
     • Click Delete, the system will auto populate a box confirming are you sure you want to delete, click Delete to remove direct deposit account, successfully delete when no longer visible
  7. To Modify
     • Using the drop down menu modify Account Type and/or Amount deposited
     • Check Authorization statement
     •  Click on Save Changes, successfully saved message will auto populate when completed
       • You can only modify the account type and the amount deposited
       • Using the drop down menu modify Account Type and/or Amount deposited
       • Check Authorization statement

  Additional Information

  • Pay distribution – Displays out your current active bank accounts and distribution schedule based on what you provided
  • Proposed Pay distribution – Displays the Net Pay distribution based on your last payroll
  • Accounts Payable Deposit – Main Bank account will display under Accounts Payable if you receive any payments from AP your deposit will be distributed into your main account
  • Need to change existing direct deposit to a new bank account you will need to take the following actions:
    1. Delete Old Bank Account
    2. Add New Bank Account

• Where can I see my Pay Stubs?

  1. Log into 1600grand
  2. Click on Employee Dashboard
  3. Click on the Pay Information pulldown
  4. Click on All Pay Stubs
  5. Select Pay Date from list to see full details
  6. Print pay stub using Printer Friendly button (if applicable)

• I’ve lost my check! What should I do to get it replaced?

  If a check is lost, destroyed, or stolen, it should be reported to the Payroll Department. The Payroll Department will place a stop payment on the check in question. There is a $30.00 stop payment fee unless you have direct deposit then the college will waive the fee. Once payroll receives confirmation that the check has not been cashed, a replacement check will be issued. This process can take up to 48 hours to complete.

• How do I receive/view my W-2 electronically?

  1. To Receive
     • Log into 1600grand
     • Click on Employee Dashboard
     • Under Pay Information, click Taxes to expand the Tax section
     • Select Electronic Regulatory Consent
     • Under selection criteria Check both boxes under My Choice next to Consent to receive W-2 and 1095-C electronically
     • Click Submit
  2. To View (If already elected online W-2)
     • Log into 1600grand
     • Click on Employee Dashboard
     • Click on W-2 Wage and Tax Statement
     • Select Tax Year
     • Click Display, W-2 statement will display in window (located under the footer)
     • Click Printable W-2  to print a copy of your tax statement

• My paycheck is going to my student account however, I want it to go to my personal bank account. How do I update this?

  Deposits to your students account takes priority over deposits to your bank account. To have your work study wages deposited into your bank account you need to first terminate your deposits to your student account. There are 2 options to do this.

  • Email studentaccts@macalester.edu to request the termination of your work study wages being deposited to your student account or
  • Complete the Contract Termination section of the online Student Employment Check Authorization form located on the Forms page on the Student Account website.  Once the eform is completed it will automatically route to Student Accounts for processing

• What options do I have to receive my work-study funds?

  You have 2 options to receive your work study funds: Student Account Deposit and Direct Deposit.

  • To sign up for student account deposits complete the online Student Employment Check Authorization form located on the Forms page on the Student Account website.
  • To sign up for Direct Deposit complete the online Direct deposit Authorization via employee self-service (Refer to “How do I sign up for direct deposit” for additional information)

• How do I notify payroll of missed hours and when will I be paid for those hours?

  Students who missed clocking in for hours, should complete the online Timesheet Correction Request located on the Forms page on the Payroll website.  Your supervisor will review the request for missed hours and take the appropriate action to get those hours approved.  The missed hours will be paid out during the next scheduled payroll cycle.

• I started a new position what paperwork do I need to fill out for payroll?

  Payroll requires the documents below to be completed.  The documents are located on the Forms page on the Payroll website.

  • Federal W-4 form
  • Minnesota W-4 form
  • Electronic W-2 & 1095-C Consent form
  • Direct deposit enrollment or Student Accounts deposit