TCP Clock Users

Need Assistance? Review the how to questions below providing step-by-step instructions

• Clock in/Clock out via Timeclock

  1. On campus locate a Timeclock
     • Ask your supervisor for a map of campus timeclocks
  2. First Swipe your Macalester Id card against the proximity reader
  3. To start your shift, click on Clock In
  4. If you have multiple jobs, select the position you are recording your hours for and click Continue, clock accepted when you see a Operation Successful message
     • If you have only one job, once you select Clock In the action is immediately initiated
  5. To end your shift, follow the same process for clocking out at the end of your shift

• Add a Missed Clock Time

  • If you forgot to clock out the next time you clock in, you will be prompted to update missed clock time
    1. On campus locate a Timeclock
    2. First Swipe your Macalester Id card against the proximity reader
    3. Click on Clock In, you will receive the message from the system to submit your missing clock time, Click Continue
    4. Click Edit, then enter the Date and Time for the shift you did not clock out, click Ok
    5. Click Continue
       • Once the time is successfully entered you can clock in for your next shift

• Add Sick Time via TCP

  1. Review Sick Balance
     • Log into 1600grand
     • Go to Money Matters on the left navigation, click on Clock In/Clock Out
     • Click on the View (on the blue toolbar to the left)
     • Click on Accruals, your accruals will display
       • The Remaining column shows how much sick time is available to use; DO NOT enter more than your available balance
  2. Add Sick Time
     • Click on the Manage Time Sheet button
     • Click on the blue Add button under the day to add sick time (the clock in/out fields will be pre-populated)
     • Enter the start and end time for the sick time
     • Click Edit
     • Under Student Sick using the drop down select Sick and click Save.
     • Review the time segment entered and if everything looks correct, select the blue Accept button (found next to the Navigation Period arrows)
       • Successfully saved when you see the Operation Successful flash up on the upper left top of the screen

• Review Leave Balance

  1. On campus locate a Timeclock
  2. First Swipe your Macalester Id card against the proximity reader
  3. Click on Self Service 
  4. Click on Accruals, your accruals will display
     • The Remaining column shows how much sick time is available to use

  Please contact your supervisor or Employment Service for more information on how to use your accrued sick time balance

• Review Prior Shifts

  1. On campus locate a Timeclock
  2. First Swipe your Macalester Id card against the proximity reader
  3. Click on Self-Service 
  4. Click on Hours, your prior shifts will display

• Timesheet Entry via TCP

  1. Log into 1600grand
  2. Go to Money Matters on the left navigation, click on Clock In/Clock Out
  3. To edit or add a missed shift, click the Manage Time Sheet button.
  4. Find the day that was missed (or that needs to be edited) on the calendar.  Use the arrows under Navigate Period to go to the prior week.
     • If the Previous arrow is grayed out and the day to be edited is still in the past, the week has been closed.
       • To edit time worked from a pay period that has been closed, the student must complete the Online Timesheet Correction Request (found on 1600grand, Money Matters, within the Payroll section at the bottom)
  5. To Add a New Shift
     • Click on the blue Add button under the day missed (the clock in/out fields will be pre-populated)
     • Enter the start and end time of the missed shift
     • Select OK when done
  6. To Edit an Existing Shift
     • Simply update the time to the correct start/end time.
  7. If you have multiple jobs
     • Click on the job title listed (This will populate a box that show all clockable jobs on campus)
     • Move the radio button to the correct job and select Save.
       • If the job is in Red font, do not select this job (This means the job is closed and can not have additional hours reported)
     • Contact the Payroll department [email protected] if you need to report hours on a closed job
  8. Lastly the hours will default to Time Worked.  If entering sick time
     • Click on the Hours Worked link
     • Move the radio button to Sick and select Save.
       • Prior to entering sick time, make sure you check your sick balance
         • Click on the View icon (on the blue toolbar to the left), then go to Accruals (You can only enter sick time for the amount of sick time remaining)
  9. Review the time segment entered and if everything looks correct, select the blue Accept button (found next to the Navigation Period arrows)

• Delete, Modify, or Copy a Time Segment using Timesheet Entry Function

  1. Delete a Time Segment
     • Click Clear within the calendar day that needs to be removed
     • Select Accept
       • Action successful when the hours no longer show in the calendar
  2. Modify a Time Segment
     • Click Edit within the calendar day that needs to be removed
     • Update the clock in/out time, job code, or Student sick time as needed
     • Click Save after all changes are made
     • Select Accept
       • Action successful when changes to the time segment are visible in the calendar
  3. Copy a Time Segment
     • Click Copy within the calendar day that needs to be duplicated
     • Select the dates to add the copied time segment
     • Click Paste
     • Select Accept
       • Action successful when copied time segment shows on all selected dates.