Web Clock Users
Need Assistance? Review the how to questions below providing step-by-step instructions
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Clock in/Clock out via Web Time Entry - Log into 1600grand,
- Under the Student/Union Time Clock section, click on Clock In/Clock Out
- To start your shift, click the Clock In button and then click Continue
- If you have multiple jobs, select the position you are recording your hours for, click Continue, and select Okay
- If you have only one job, once you select Clock In the action is immediately initiated
- To end your shift, follow the same process for clocking out at the end of your shift
Add a Missed Clock Time - If you forgot to clock out the next time you clock in, you will be prompted to update missed clock time
- Log into 1600grand, access Employee Dashboard
- Under the Student/Union Time Clock section, click on Clock In/Clock Out, you will receive the message from the system to submit your missing clock time, Click Continue
- Enter the Date and Time for the shift you did not clock in or out
- Click Continue again
- Once the time is successfully entered you can clock in for your next shift
Add Sick Time via TCP - Review Sick Balance
- Log into 1600grand
- Go to Money Matters on the left navigation, click on Clock In/Clock Out
- Click on the View (on the blue toolbar to the left)
- Click on Accruals, your accruals will display
- The Remaining column shows how much sick time is available to use; DO NOT enter more than your available balance
- Add Sick Time
- Click on the Manage Time Sheet button
- Click on the blue Add button under the day to add sick time (the clock in/out fields will be pre-populated)
- Enter the start and end time for the sick time
- Click Edit
- Under Student Sick using the drop down select Sick and click Save.
- Review the time segment entered and if everything looks correct, select the blue Accept button (found next to the Navigation Period arrows)
- Successfully saved when you see the Operation Successful flash up on the upper left top of the screen
Review Leave Balance - Log into 1600grand
- Under the Student/Union Time Clock section, click on Clock in/Clock out
- Click on View
- Click on Accruals, your accruals will display
Please contact your supervisor or Employment Service for more information on how to use your accrued sick time balance
Review Prior Shifts - Log into 1600grand
- Under the Student/Union Time section, click on Clock in/Clock out
- Click View
- Click Hours, your prior shifts will display
Timesheet Entry via TCP - Log into 1600grand
- Go to Money Matters on the left navigation, click on Clock In/Clock Out
- To edit or add a missed shift, click the Manage Time Sheet button.
- Find the day that was missed (or that needs to be edited) on the calendar. Use the arrows under Navigate Period to go to the prior week.
- If the Previous arrow is grayed out and the day to be edited is still in the past, the week has been closed.
- To edit time worked from a pay period that has been closed, the student must complete the Online Timesheet Correction Request (found on 1600grand, Money Matters, within the Payroll section at the bottom)
- If the Previous arrow is grayed out and the day to be edited is still in the past, the week has been closed.
- To Add a New Shift
- Click on the blue Add button under the day missed (the clock in/out fields will be pre-populated)
- Enter the start and end time of the missed shift
- Select OK when done
- To Edit an Existing Shift
- Simply update the time to the correct start/end time.
- If you have multiple jobs
- Click on the job title listed (This will populate a box that show all clockable jobs on campus)
- Move the radio button to the correct job and select Save.
- If the job is in Red font, do not select this job (This means the job is closed and can not have additional hours reported)
- Contact the Payroll department [email protected] if you need to report hours on a closed job
- Lastly the hours will default to Time Worked. If entering sick time
- Click on the Hours Worked link
- Move the radio button to Sick and select Save.
- Prior to entering sick time, make sure you check your sick balance
- Click on the View icon (on the blue toolbar to the left), then go to Accruals (You can only enter sick time for the amount of sick time remaining)
- Prior to entering sick time, make sure you check your sick balance
- Review the time segment entered and if everything looks correct, select the blue Accept button (found next to the Navigation Period arrows)
Delete, Modify, or Copy a Time Segment using Timesheet Entry Function - Delete a Time Segment
- Click Clear within the calendar day that needs to be removed
- Select Accept
- Action successful when the hours no longer show in the calendar
- Modify a Time Segment
- Click Edit within the calendar day that needs to be removed
- Update the clock in/out time, job code, or Student sick time as needed
- Click Save after all changes are made
- Select Accept
- Action successful when changes to the time segment are visible in the calendar
- Copy a Time Segment
- Click Copy within the calendar day that needs to be duplicated
- Select the dates to add the copied time segment
- Click Paste
- Select Accept
- Action successful when copied time segment shows on all selected dates.
Are you a visual person? Visit the Tutorial page to review the how to videos
- Timeclock Plus Tutorials: TCP Users