US Taxes

FAQ’S – TAX FOR U.S. STUDENTS

• When/how do I receive my tax information?

  W-2’s are available by January 31^st.  W-2’s are mailed to the current address on file unless you request to receive your W-2 electronically.  Electronic W-2’s can be downloaded via 1600grand

• How do I receive/view my W-2 electronically?

  1. To Receive
     • Log into 1600grand
     • Click on Employee Dashboard
     • Click Taxes to expand the Tax section
     • Select Electronic Regulatory Consent
     • Under selection criteria Check both boxes under My Choice next to Consent to receive W-2 and 1095-C electronically
     • Click Submit
  2. To View (If already elected online W-2)
     • Log into 1600grand
     • Click on Employee Dashboard
     • Click on W-2 Wage and Tax Statement
     • Select Tax Year
     • Click Display, W-2 statement will display in window
     • Click Printable W-2  to print a copy of your tax statement

• I graduated and no longer have access to 1600grand. How do I get my tax information

  If you try to access 1600grand but are unable to, you can request your W-2 via online by completing the Request for Duplicate Copy of W-2 for former Employees form located on the Forms page on the Payroll website.  Payroll will then send your W-2 via a secured site.

• My Parents are indicating me as a dependent. Will I still receive a W-2

  Yes, you will still receive a W-2. Regardless of your dependent status, you should receive a W-2 to show what wages you earned and any taxes withheld for the tax year.

• Can my parents request a copy of my W-2 from Macalester College?

  No.  Only the individual that earned the wages (a.k.a you as the student) can request a copy of your W-2.

• Where do I file my taxes?

  The Internal Revenue Service (IRS) website provides instructions on where you need to send in your completed federal income tax return.  Use the following link for further instructions: https://www.irs.gov/filing/where-to-file-paper-tax-returns-with-or-without-a-payment.

• How do I file my taxes?

  The IRS provides guidance to taxpayers on how to file their federal income tax returns.  Use the following link for further instructions: https://www.irs.gov/filing/individuals/how-to-file

• Can anyone at MAC help me with filing?

  Filing taxes is the responsibility of all US citizens.  The IRS discourages employers from providing tax advice.  Please use the above links to find assistance on how and where to file your taxes.

• My student position is paid via a stipend. How will I be taxed on this?

  To answer this question, you first need to determine if you are being paid via Payroll or Accounts Payable.

  • If the majority of your work is performed on campus with immediate work direction from a Mac employee you should be paid by Payroll.
    • If you are paid through Payroll, income taxes are withheld from your payments and you will receive a W-2 in January.
  • If the majority of your work is performed off campus and with immediate work direction from a non-Mac employee you should be paid by AP.
    • If you are paid from Accounts Payable, income taxes are not withheld from your payments and you will receive a 1099 tax form in January.

  You can also get confirmation by checking with Student Employment.

• Where do I find the 1098 form?

  The 1098 tax form is used to help figure education credits for qualified tuition and related expenses paid during the past year.  This tax form is created and distributed by Student Accounts and can be located via 1600grand on the Money Matters Channel.

• Why is Social Security and Medicare being withheld from my summer job but not my academic year job?

  The IRS states that any individuals enrolled in at least 6 college credits (half time status) is exempt from paying Social Security and Medicare taxes on wages earned.  So as long as you are enrolled with 6 college credits, your wages are exempt from Social Security and Medicare taxes.  During the summer, there are no college courses to be enrolled in, so your wages become subject to Social Security and Medicare taxes.